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Courier performs pickup, delivery, sorting, and dispatch operations at FedEx stations and hubs while ensuring safety and accuracy.
Courier handles package pickup, delivery, sorting, and dispatch operations at FedEx stations and hubs while ensuring safety and accuracy.
Provides administrative support including financial management, document control, file organization, and information management for a company.
Provides administrative support including financial management, document control, file organization, and information management for a company.
Manages customer provisioning, access, and service delivery for SentinelOne products while maintaining SLAs and revenue recognition timelines.
At SentinelOne, we are driven by a clear purpose: to give the advantage to those who secure our future. As AI reshapes how organizations build, operate, and innovate, the responsibility to protect them becomes more critical than ever. When you join SentinelOne, your work helps protect global enterprises, critical infrastructure, and the technologies shaping tomorrow. If you are motivated by meaningful challenges and want your impact to be real, measurable, and global, you will find purpose here.
SentinelOne is a company at the intersection of AI and security, pioneering a new operating model for cybersecurity. Our AI-native platform unifies protection across endpoint, cloud, identity, data, and AI systems to deliver autonomous detection and response with clarity and speed. By combining real-time analytics, intelligent automation, and a unified data foundation, we reduce noise, simplify complexity, and empower security teams to focus on what truly matters.
Our teams are builders, problem-solvers, and innovators committed to shaping the future of security. If you are excited to solve hard problems alongside talented, mission-driven people, we invite you to help us build a safer future for humanity.
We’re looking for people who are relentlessly curious and committed to continuous learning. AI is reshaping every function across our business, and we enable every team member, regardless of role or level, to build fluency in AI tools and concepts. Those who thrive here actively seek out new solutions, experiment thoughtfully, and apply what they learn to drive better, faster, smarter outcomes.
As a Staff Provisioning Analyst, you will sit within the Customer Operations team within GSS that is responsible for application administration and integrations, Product and Service Provisioning, Project and Program Management, and all data analytics for the GSS department. The Customer Operations, Product Enablement Specialist is responsible for provisioning, migrating, and terminating customer access to SentinelOne products and services. These activities are tied to revenue recognition and thus tied to month/quarter-end flex schedules to ensure our stellar SLA is maintained.
Primary responsibilities include:
Ideal candidates will have:
AI is redefining how the world operates and rewriting the rules of security in real time, and SentinelOne was built for this moment. From day one, we architected an AI-native platform designed to operate at machine speed, not as an add-on to legacy systems but as the foundation itself. If you want to build where innovation and impact move together, this is that place.
We invest in our Sentinels with comprehensive, competitive benefits designed to support you and your family:
Equity & Rewards
Time Off & Wellbeing
Insurance & Financial Security
Work Perks & Flexibility
Wellness & Lifestyle
Growth & Community
SentinelOne is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
SentinelOne participates in the E-Verify Program for all U.S. based roles.
Executive Assistant manages calendars, coordinates meetings and events, and provides high-level administrative support to senior executives in a fast-paced environment.
Come join the organization that is redefining security for the AI era. As one of the fastest-growing startups ever, we enable teams to secure cloud and AI applications by connecting code, cloud, and runtime into a single shared context. Trusted by security teams all over the world, we have a proven track record of success and a culture that values world-class talent. Not to mention, we’re now powered by Google, meaning we offer our customers an AI-powered platform that harnesses Google’s Threat Intelligence and Security Operations to better detect, prevent, and respond to threats across all environments, allowing for further innovation.
Our Wizards from all over the globe work together to protect the infrastructure of our customers, including over 50% of the Fortune 100, who trust us to scan and secure over 230 billion files daily. We’re honored to be a leading player in a massive and growing market, and we continue to look for exceptional Wizards who are eager to make a significant impact on our team. At Wiz, you’ll have the freedom to think creatively, dream big, and use your full range of skills to contribute to our momentous growth. Come join our team and help us create secure cloud environments that allow even the best companies to move faster, all while having some fun!
SUMMARY
In this high-profile role, the successful Executive Assistant must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior-level executives within and outside the company, as well as with customers, vendors and visitors. This person will exhibit strong organizational, written and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Attention to detail and the ability to anticipate the needs of the executive teams are a must. This person will be expected to apply common sense and execute tasks with minimal direction and must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.
WHAT YOU’LL DO
WHAT YOU’LL BRING
Applicants must have the legal right to work in the country where the position is based, without the need forvisa sponsorship.This role does not offervisasponsorship.
Wiz is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.
By submitting your application, you acknowledge that Wiz will process your personal data in accordance with Wiz’s Privacy Policy.
Designs and builds automation solutions for trading operations workflows while supporting daily middle office activities across trade capture, reconciliation, and settlement processes.
Who We Are
At Swissblock, we are a private investment firm on a mission to lead the way in cross-asset investing. With a keen understanding that timing is paramount, we employ a systematic approach that combines robust algorithmic trading with exhaustive cross-asset market analysis.
As we continue to grow, we are seeking an Operations Automation Engineer to join our Operations team. This role sits at the intersection of Operations, Technology, and Trading, focused on improving the scalability, efficiency, and control environment of our investment operations platform .
This position is initially offered as a fixed term contract for 12 months which can be worked remotely within Switzerland or Italy.
The Opportunity
This is a hybrid Operations and Technology role for someone who enjoys understanding how trading operations work and then building solutions to make them better.
You will partner closely with Operations, Trading, and Technology teams to automate manual workflows, improve operational controls, build internal tooling, support strategic projects, and help scale Swissblock’s operational infrastructure across multiple asset classes.
What You’ll Be Doing
Operations Automation & Engineering
Trading Operations & Middle Office Support
What You’ll Bring
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Lead and develop an enterprise IT support organization, design tiered service delivery models, and oversee operational discipline across infrastructure and support teams.
Join New Era Technology, where People First is at the heart of everything we do. With a global team of over 3,000 professionals, we’re committed to creating a workplace where everyone feels valued, empowered, and inspired to grow. Our mission is to securely connect people, places, and information with end-to-end technology solutions at scale.
At New Era, you’ll join a team-oriented culture that prioritizes your personal and professional development. Work alongside industry-certified experts, access continuous training, and enjoy competitive benefits. Guided by our core attributes — putting people first, embracing continuous learning, and thriving through collaboration and inclusion — we nurture our people to deliver exceptional customer service.
If you want to make an impact in a supportive, growth-oriented environment, New Era is the place for you. Apply today and help us shape the future of work—together
The Director, Enterprise IT Support is a people-first leadership role responsible for building, leading, and continuously improving a high-performing IT support organization. This role delivers value through team development, operational discipline, and a structured service delivery model — not as a hands-on technical expert. The Director owns the design and execution of the tiered support model (Tier 0–Tier 2) and ensures consistent, high-quality service delivery across a broad enterprise IT environment, operating in close partnership with the IT PMO, GRC, and Security teams.
PRIMARY DUTIES:
COMPETENCY:
People Leadership & Coaching: Primary — success is measured through team performance, not individual output
Service Delivery & ITSM Discipline: SLA ownership, incident/request/problem/change management
Strategic & Operational Thinking: Translate IT strategy into execution with measurable outcomes
Cross-Functional Collaboration: PMO, GRC, Security, Finance, and HR alignment
Communication & Executive Presence: Fluency with technical teams and business stakeholders
Financial & Vendor Management: Budget ownership, vendor accountability, cost optimization
REQUIRED EDUCATION:
Bachelor’s degree in Information Technology, Business, or a related field required. Advanced degree (MBA or equivalent) preferred.
EXPERIENCE:
LANGUAGE SKILLS:
Fluent in English required. Additional languages beneficial for global coordination.
QUALIFICATIONS:
PHYSICAL DEMANDS:
WORK ENVIRONMENT:
Remote. If based near a New Era Technology office (FL, IN, NY, MA, or PA) then Hybrid may be an option. Travel to New Era Technology offices and client sites as needed. Regular interaction with cross-functional teams and vendor partners across multiple time zones.
EXPECTED HOURS OF WORK:
Monday – Friday, 8am – 5pm Eastern Time. Required hours may vary based on business needs, incident response, and global coordination obligations.
TRAVEL:
Up to 10% travel may be required.
SALARY: $125,000 - $150,000 depending upon experience.
New Era Technology, LLC., and its subsidiaries (“New Era” “we”, “us”, or “our”) in its operating regions worldwide are committed to respecting your privacy and recognize the need for appropriate protection and management of any Personal Data that you may provide us. In this, we are also committed to providing you with a positive experience on our websites and while using our products, services and solutions (“Solutions”).
View our Privacy Policy here https://www.neweratech.com/us/privacy-policy/
We never ask candidates to pay any fees at any point in our hiring process. If you are ever asked to provide payment for training, certification, equipment, or any other purpose, it is not from our company. Only communications from our official company channels should be trusted. Please note our official email domain is @neweratech.com. If you suspect fraudulent activity, please contact us immediately at privacy@neweratech.com .
Manages enrollment systems and data for charter schools, configuring platforms like SchoolMint and HubSpot while ensuring accurate student data and supporting front office teams.
About KIPP Texas Public Schools
KIPP Texas Public Schools is a free, public charter school network with more than 45 Pre-K - 12 schools across Austin, Dallas-Fort Worth, Houston, and San Antonio. With over 30 years in Texas, we work together with our families and communities to prepare students for college, career, and beyond! Our schools provide a high-quality, well-rounded education built on academic success and personal growth, where all students learn and thrive in a productive, safe, and joyful way!
As one of the earliest charter networks in Texas—founded in Houston in 1994 and operating as KIPP Texas since 2018—we hire dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join a Team and Family with an unwavering commitment to creating classrooms, offices, and communities rooted in academic success and joy. If you are passionate about joining a mission-driven community that wants every child to “run to school,” the KIPP Texas Team and Family is for you!
KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools with nearly 16,500 educators and 190,000 students and alumni.
The Student Enrollment and Data Team is focused on ensuring that schools are fully enrolled so that students are free to create the future they want for themselves and their communities. The team supports this vision through application acquisition and family onboarding, cultivation, and persistence.
We are seeking a proactive and detail-oriented Enrollment Systems Coordinator to support our enrollment operations, systems, and data management. This role is the backbone of our enrollment process, ensuring our systems (SchoolMint, HubSpot) run smoothly, our data is accurate, and our front office teams have their enrollment system concerns resolved promptly.
The ideal candidate is a quick learner, a natural problem-solver, and someone with a “get-it-done” attitude who thrives in a fast-paced, collaborative environment.
ROLE RESPONSIBILITIES:
Maintain Enrollment System Functionality
Configure and set up our enrollment platform for major enrollment milestones, including the annual lottery and re-enrollment periods.
Lead rigorous system testing (including zip code logic, lottery algorithms, and priority testing) and serve as a liaison with our software vendor.
Collaborate with various departments to configure and update registration and re-enrollment forms annually.
Provide ongoing support for major HubSpot initiatives, including building forms, executing email campaigns, and fulfilling dashboard requests to optimize prospective family outreach.
Oversee the phone system utilized by our Student Recruitment Team.
Data Management & Reporting
Update and maintain critical enrollment data dashboards weekly and monthly for distribution to internal stakeholders.
Lead data analysis projects and perform regular data cleanup and auditing using Microsoft Excel and Google Sheets to ensure data integrity.
Cross-System Reconciliation: Perform regular data audits between SchoolMint, HubSpot, and our Student Information System (SIS) to ensure student records are perfectly synced and accurate across all platforms.
Front Office & Student Recruitment Team Support
Manage the organization-wide enrollment inboxes on a regular basis.
Resolve incoming help tickets from front office teams, the Student Recruitment Team, and Marketing, all while providing excellent customer support.
Create and maintain parent-facing “how-to” guides, FAQs, or brief video tutorials on how to navigate the registration and lottery processes to help reduce helpdesk ticket volume and for website use.
Manage user accounts, permissions, and security roles for internal staff across all enrollment platforms.
Develop training materials on how to navigate SchoolMint and HubSpot and process enrollment documents.
Student Transfers
Review all incoming student transfer requests during designated transfer windows.
Support in evaluating and tracking transfer requests against established criteria to determine approval or denial.
Ensure approved transfers are accurately moved and documented across all relevant databases and systems.
QUALIFICATIONS:
1–3 years of experience in enrollment, school operations, data coordination, or a related administrative role.
Strong working knowledge of Microsoft Excel and Google Sheets, including VLOOKUPs, pivot tables, and data sorting.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Drive).
Experience with SchoolMint and/or HubSpot is a strong plus.
Ability and willingness to work outside standard hours around major enrollment milestone launches.
COMPETENCY AND SKILLS:
Alignment with KIPP Texas’s mission and commitment to safe learning environments for every student and staff member.
Organizational Skills: Manages multiple overlapping timelines and enrollment milestones with accuracy and follow-through.
Tech-Savvy: Quickly learns and masters new databases, CRMs, and software systems with minimal ramp-up time.
Customer-Centric: Communicates warmly and effectively with all stakeholders, from front office staff to department heads, with a strong service orientation.
Process-Oriented: Creates clear, step-by-step documentation for standard operating procedures and system workflows.
Proactive Mindset: Takes initiative, anticipates needs, and approaches challenges with a “roll-up-your-sleeves,” get-it-done attitude.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The person in this position needs to be able to move about inside and outside the school throughout the workday.
The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.
Additional Requirements:
Reliable transportation is needed for travel between campuses
Ability to maintain emotional control under stress.
Work with frequent interruptions.
Work Environment:
Hybrid work - Reports to the central office or schools three days a week
Travel Requirements:
Minimal travel: May travel to other school sites or regional offices for professional learning, meetings and other work related activities.
What We Bring to the Table:
Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
Competitive vacation and flexible paid time off (PTO) policies.
Paid family leave.
Flexible spending account or high-yield HSA.
Employee assistance programs.
KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.
KIPP Texas is an Equal Opportunity Employer. KIPP Texas ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making an application for any opening should contact the Talent Team.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job duties. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Manages enrollment systems (SchoolMint, HubSpot), ensures data accuracy, configures platforms for enrollment milestones, and provides technical support to front office teams.
About KIPP Texas Public Schools
KIPP Texas Public Schools is a free, public charter school network with more than 45 Pre-K - 12 schools across Austin, Dallas-Fort Worth, Houston, and San Antonio. With over 30 years in Texas, we work together with our families and communities to prepare students for college, career, and beyond! Our schools provide a high-quality, well-rounded education built on academic success and personal growth, where all students learn and thrive in a productive, safe, and joyful way!
As one of the earliest charter networks in Texas—founded in Houston in 1994 and operating as KIPP Texas since 2018—we hire dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join a Team and Family with an unwavering commitment to creating classrooms, offices, and communities rooted in academic success and joy. If you are passionate about joining a mission-driven community that wants every child to “run to school,” the KIPP Texas Team and Family is for you!
KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools with nearly 16,500 educators and 190,000 students and alumni.
The Student Enrollment and Data Team is focused on ensuring that schools are fully enrolled so that students are free to create the future they want for themselves and their communities. The team supports this vision through application acquisition and family onboarding, cultivation, and persistence.
We are seeking a proactive and detail-oriented Enrollment Systems Coordinator to support our enrollment operations, systems, and data management. This role is the backbone of our enrollment process, ensuring our systems (SchoolMint, HubSpot) run smoothly, our data is accurate, and our front office teams have their enrollment system concerns resolved promptly.
The ideal candidate is a quick learner, a natural problem-solver, and someone with a “get-it-done” attitude who thrives in a fast-paced, collaborative environment.
ROLE RESPONSIBILITIES:
Maintain Enrollment System Functionality
Configure and set up our enrollment platform for major enrollment milestones, including the annual lottery and re-enrollment periods.
Lead rigorous system testing (including zip code logic, lottery algorithms, and priority testing) and serve as a liaison with our software vendor.
Collaborate with various departments to configure and update registration and re-enrollment forms annually.
Provide ongoing support for major HubSpot initiatives, including building forms, executing email campaigns, and fulfilling dashboard requests to optimize prospective family outreach.
Oversee the phone system utilized by our Student Recruitment Team.
Data Management & Reporting
Update and maintain critical enrollment data dashboards weekly and monthly for distribution to internal stakeholders.
Lead data analysis projects and perform regular data cleanup and auditing using Microsoft Excel and Google Sheets to ensure data integrity.
Cross-System Reconciliation: Perform regular data audits between SchoolMint, HubSpot, and our Student Information System (SIS) to ensure student records are perfectly synced and accurate across all platforms.
Front Office & Student Recruitment Team Support
Manage the organization-wide enrollment inboxes on a regular basis.
Resolve incoming help tickets from front office teams, the Student Recruitment Team, and Marketing, all while providing excellent customer support.
Create and maintain parent-facing “how-to” guides, FAQs, or brief video tutorials on how to navigate the registration and lottery processes to help reduce helpdesk ticket volume and for website use.
Manage user accounts, permissions, and security roles for internal staff across all enrollment platforms.
Develop training materials on how to navigate SchoolMint and HubSpot and process enrollment documents.
Student Transfers
Review all incoming student transfer requests during designated transfer windows.
Support in evaluating and tracking transfer requests against established criteria to determine approval or denial.
Ensure approved transfers are accurately moved and documented across all relevant databases and systems.
QUALIFICATIONS:
1–3 years of experience in enrollment, school operations, data coordination, or a related administrative role.
Strong working knowledge of Microsoft Excel and Google Sheets, including VLOOKUPs, pivot tables, and data sorting.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Drive).
Experience with SchoolMint and/or HubSpot is a strong plus.
Ability and willingness to work outside standard hours around major enrollment milestone launches.
COMPETENCY AND SKILLS:
Alignment with KIPP Texas’s mission and commitment to safe learning environments for every student and staff member.
Organizational Skills: Manages multiple overlapping timelines and enrollment milestones with accuracy and follow-through.
Tech-Savvy: Quickly learns and masters new databases, CRMs, and software systems with minimal ramp-up time.
Customer-Centric: Communicates warmly and effectively with all stakeholders, from front office staff to department heads, with a strong service orientation.
Process-Oriented: Creates clear, step-by-step documentation for standard operating procedures and system workflows.
Proactive Mindset: Takes initiative, anticipates needs, and approaches challenges with a “roll-up-your-sleeves,” get-it-done attitude.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The person in this position needs to be able to move about inside and outside the school throughout the workday.
The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.
Additional Requirements:
Reliable transportation is needed for travel between campuses
Ability to maintain emotional control under stress.
Work with frequent interruptions.
Work Environment:
Hybrid work - Reports to the central office or schools three days a week
Travel Requirements:
Minimal travel: May travel to other school sites or regional offices for professional learning, meetings and other work related activities.
What We Bring to the Table:
Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
Competitive vacation and flexible paid time off (PTO) policies.
Paid family leave.
Flexible spending account or high-yield HSA.
Employee assistance programs.
KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.
KIPP Texas is an Equal Opportunity Employer. KIPP Texas ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making an application for any opening should contact the Talent Team.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job duties. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Manages vendor onboarding, contract administration, compliance tracking, and financial operations while optimizing processes and maintaining governance standards.
OGC is a boutique research and consulting agency specializing in data-driven strategy, market research, and Customer Experience (CX). We work with some of the world’s leading brands across various industries, including Telecommunications, Financial Services, Specialty Retail, Hospitality, and Software. We help our clients better understand their customers, develop actionable insights, and improve business processes.
We are seeking a Research & Vendor Operations Manager to work closely with a Fortune 500 Telecommunications company. This role will focus on ensuring vendors are onboarded efficiently, meet compliance requirements, and can operate effectively within our systems and processes. The position will work closely with procurement, analytics leadership, IT security, and external partners to streamline vendor operations and maintain governance standards.
Role Type: 3–6 Month Contract, with potential for long-term hire
Location: Remote - US East Coast
What You’ll Support:
This role will play a key role across four primary areas:
Vendor & Contract Operations: Supporting the full lifecycle of vendor onboarding, contract administration, compliance tracking, and vendor performance management.
Budget & Financial Operations: Managing budget tracking, forecasting support, invoice reconciliation, reporting visibility, and financial process optimization.
Governance, Compliance & Risk Management: Maintaining audit-ready documentation, supporting compliance programs, and ensuring adherence to company policies and regulatory requirements.
Systems, Process Optimization & Documentation: Supporting operational systems, workflow improvements, automation opportunities, documentation development, and scalable process design.
Key Responsibilities:
Vendor Management & Compliance:
Lead the end-to-end lifecycle of research vendors, including onboarding, contracting, renewals, offboarding, and ongoing relationship management.
Serve as the primary liaison between internal stakeholders and external research vendors, coordinating across Legal, Privacy, Procurement, Cybersecurity, Finance, and other partner groups to facilitate vendor onboarding, approvals, compliance reviews, contract execution, and governance requirements.
Coordinate the creation, review, execution, and administration of vendor agreements, including SOWs, MSAs, NDAs, amendments, renewals, and related contractual processes.
Establish, maintain, and oversee centralized vendor management documentation, tracking, and governance frameworks, including vendor records, contracts, compliance status, risk assessments, privacy and security reviews, audit documentation, and other required records to ensure operational transparency, regulatory compliance, and audit readiness.
Monitor vendor performance through scorecards, KPIs, service-level metrics, and compliance tracking, identifying and escalating operational, contractual, privacy, security, or performance risks as needed.
Develop, document, and continuously improve vendor management processes, standards, and governance practices that drive consistency, accountability, transparency, and scalability across the organization.
Partner with internal stakeholders and external vendors to resolve operational issues, mitigate risk, and improve overall vendor effectiveness, compliance, and business partnership outcomes.
Budget & Financial Operations:
Manage vendor budgets, forecasts, purchase orders, invoices, accruals, and financial tracking processes across research initiatives and vendor engagements.
Develop, maintain, and enhance budget trackers, dashboards, reporting tools, and operational metrics using Smartsheet and other platforms to provide visibility into budget performance, spending trends, and financial health.
Monitor budget utilization, forecast accuracy, and financial performance, proactively identifying variances, risks, and opportunities for improvement while recommending appropriate mitigation strategies.
Partner with leadership to support annual planning, forecasting, budget reviews, and financial reporting activities.
Collaborate with Finance and Procurement to ensure accurate budget allocation, timely invoice processing, payment reconciliation, and compliance with financial controls.
Reconcile invoices against contracts, purchase orders, project budgets, and approved expenditures to ensure financial accuracy and accountability.
Establish, maintain, and continuously improve documentation, operating procedures, and governance frameworks that support budget oversight, approval workflows, financial management, and expense controls.
Drive improvements in financial transparency, operational efficiency, and audit readiness through process standardization, workflow optimization, and the implementation of scalable and automated financial management solutions.
Governance, Compliance & Risk Management:
Partner with Vendor Management teams to ensure vendors and research activities meet corporate security, privacy, legal, and compliance requirements.
Create and maintain governance documentation, policies, procedures, and audit-ready records.
Support vendor compliance reviews and ongoing monitoring activities, ensuring adherence to contractual obligations, company policies, and regulatory requirements.
Monitor departmental workflow and operational processes for compliance risks and recommend mitigation strategies.
Drive consistency in operational controls and governance practices across the department.
Assist in developing compliance training materials, documentation, and process guidance.
Support audit preparation, evidence collection, and compliance reporting activities.
Promote awareness and understanding of compliance requirements across internal stakeholders and department members.
Systems, Process Optimization & Documentation:
Own and administer operational systems and platforms, including Smartsheet and related tools, that support vendor management, budget governance, compliance oversight, reporting, and associated workflow execution.
Design, document, and optimize vendor management, budget management, compliance, and governance workflows to improve operational efficiency, transparency, consistency, and scalability.
Identify and implement opportunities to automate manual processes, streamline cross-functional coordination, and strengthen operational controls related to vendor onboarding, contract administration, budget tracking, compliance reviews, and governance activities.
Develop and maintain documentation, SOPs, governance standards, training materials, operational playbooks, and user guidance supporting vendor management, budget administration, compliance requirements, and governance processes.
Develop and enhance dashboards, reporting frameworks, budget trackers, compliance monitoring tools, and operational metrics that improve visibility into vendor performance, financial management, compliance status, and governance activities.
Research, evaluate, and recommend technologies, tools, and process improvements that strengthen vendor management, budget oversight, compliance monitoring, and operational governance capabilities.
Drive continuous improvement initiatives that reduce operational complexity, increase process maturity, and ensure vendor, budget, compliance, and governance processes remain measurable, repeatable, audit-ready, and aligned with organizational objectives.
Required Qualifications:
3+ years relevant experience in operations, vendor management, procurement operations, research operations, compliance, project management, financial operations, or a related operational role.
Experience supporting vendor onboarding, contract administration, supplier management, compliance reviews, governance activities, and audit readiness processes.
Experience supporting budget management, including financial tracking, forecasting, invoice reconciliation, spend management, and operational reporting.
Demonstrated success coordinating complex cross-functional processes involving internal stakeholders, external vendors, and multiple business functions.
Experience developing, documenting, and optimizing operational workflows, governance processes, SOPs, and business procedures.
Experience creating and maintaining dashboards, reporting frameworks, trackers, operational metrics, and KPI monitoring tools.
Experience utilizing Smartsheet, Monday.com, or similar workflow and operational management platforms to support vendor management, budget tracking, compliance oversight, reporting, and process execution.
Strong analytical, problem-solving, organizational, and project management skills, with exceptional attention to detail and follow-through.
Strong written and verbal communication skills, with the ability to effectively coordinate and influence stakeholders across all levels of the organization.
Ability to quickly learn and adapt to new systems, tools, and technologies.
Ability to communicate clearly with both technical and non-technical stakeholders
Ability to manage multiple priorities, work independently, and navigate ambiguity within a fast-paced, evolving operational environment.
Strong proficiency with Microsoft Office Suite, including Excel and PowerPoint.
Preferred Qualifications:
Experience supporting Market Research, Consumer Insights, Research Operations, Vendor Management, Procurement Operations, or similar professional services functions.
Experience partnering with Legal, Privacy, Procurement, Compliance, Cybersecurity, and Finance teams within a large or highly matrixed organization.
Advanced experience with Smartsheet, including workflow automation, dashboards, reporting, system administration, and process optimization.
Experience leading or supporting operational transformation, process improvement, workflow automation, systems implementation, or governance initiatives.
Familiarity with vendor governance frameworks, compliance programs, audit readiness practices, and risk management methodologies.
Experience developing executive-level reporting, dashboards, performance metrics, and operational scorecards.
Knowledge of vendor performance management practices, including KPIs, SLAs, scorecards, and vendor oversight frameworks.
Familiarity with operating within a continuous improvement model.
Ideal Candidate Profile:
Strong systems thinking with the ability to design, optimize, and scale operational processes, governance frameworks, and workflow solutions.
Exceptional organizational, project management, and prioritization skills, with the capacity to effectively manage multiple high-volume, cross-functional workstreams simultaneously.
Strong analytical, financial, and problem-solving capabilities, including the ability to identify risks, evaluate tradeoffs, and develop practical, scalable solutions.
The ability to work independently and navigate ambiguity within a highly matrixed and evolving operational environment.
Excellent communication, stakeholder management, and cross-functional collaboration skills, with the ability to drive alignment across internal teams and external vendor partners.
A strong attention to detail and commitment to operational excellence, accuracy, compliance, governance, and audit readiness.
The ability to establish structure, documentation, and scalable processes in environments with evolving requirements and limited existing frameworks.
A continuous improvement mindset focused on automation, efficiency, operational maturity, and long-term scalability.
Strong judgment and risk management capabilities, with the ability to proactively identify issues and implement effective controls and mitigation strategies.
Proficiency leveraging operational systems, reporting tools, dashboards, and performance metrics to drive visibility, accountability, and informed decision-making.
Success in managing efficient and compliant vendor onboarding, contracting, governance, and vendor management processes.
The ability to effectively manage budget planning, forecasting, tracking, reconciliation, and financial reporting activities.
A proven track record of improving operational efficiency through process optimization, workflow standardization, automation, and continuous improvement initiatives.
Strong compliance performance and audit readiness across vendor, budget, governance, and operational processes.
The ability to build productive partnerships and effectively coordinate activities across Legal, Privacy, Procurement, Cybersecurity, Finance, business stakeholders, and external vendors.
Success in increasing visibility, transparency, consistency, and scalability across operational processes and reporting frameworks.
The ability to identify and eliminate operational bottlenecks, reducing cycle times and improving efficiency across vendor management, budget operations, compliance, and governance workflows.
Manages enrollment systems (SchoolMint, HubSpot), ensures data accuracy, and supports school enrollment operations across multiple campuses.
About KIPP Texas Public Schools
KIPP Texas Public Schools is a free, public charter school network with more than 45 Pre-K - 12 schools across Austin, Dallas-Fort Worth, Houston, and San Antonio. With over 30 years in Texas, we work together with our families and communities to prepare students for college, career, and beyond! Our schools provide a high-quality, well-rounded education built on academic success and personal growth, where all students learn and thrive in a productive, safe, and joyful way!
As one of the earliest charter networks in Texas—founded in Houston in 1994 and operating as KIPP Texas since 2018—we hire dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join a Team and Family with an unwavering commitment to creating classrooms, offices, and communities rooted in academic success and joy. If you are passionate about joining a mission-driven community that wants every child to “run to school,” the KIPP Texas Team and Family is for you!
KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools with nearly 16,500 educators and 190,000 students and alumni.
The Student Enrollment and Data Team is focused on ensuring that schools are fully enrolled so that students are free to create the future they want for themselves and their communities. The team supports this vision through application acquisition and family onboarding, cultivation, and persistence.
We are seeking a proactive and detail-oriented Enrollment Systems Coordinator to support our enrollment operations, systems, and data management. This role is the backbone of our enrollment process, ensuring our systems (SchoolMint, HubSpot) run smoothly, our data is accurate, and our front office teams have their enrollment system concerns resolved promptly.
The ideal candidate is a quick learner, a natural problem-solver, and someone with a “get-it-done” attitude who thrives in a fast-paced, collaborative environment.
ROLE RESPONSIBILITIES:
Maintain Enrollment System Functionality
Configure and set up our enrollment platform for major enrollment milestones, including the annual lottery and re-enrollment periods.
Lead rigorous system testing (including zip code logic, lottery algorithms, and priority testing) and serve as a liaison with our software vendor.
Collaborate with various departments to configure and update registration and re-enrollment forms annually.
Provide ongoing support for major HubSpot initiatives, including building forms, executing email campaigns, and fulfilling dashboard requests to optimize prospective family outreach.
Oversee the phone system utilized by our Student Recruitment Team.
Data Management & Reporting
Update and maintain critical enrollment data dashboards weekly and monthly for distribution to internal stakeholders.
Lead data analysis projects and perform regular data cleanup and auditing using Microsoft Excel and Google Sheets to ensure data integrity.
Cross-System Reconciliation: Perform regular data audits between SchoolMint, HubSpot, and our Student Information System (SIS) to ensure student records are perfectly synced and accurate across all platforms.
Front Office & Student Recruitment Team Support
Manage the organization-wide enrollment inboxes on a regular basis.
Resolve incoming help tickets from front office teams, the Student Recruitment Team, and Marketing, all while providing excellent customer support.
Create and maintain parent-facing “how-to” guides, FAQs, or brief video tutorials on how to navigate the registration and lottery processes to help reduce helpdesk ticket volume and for website use.
Manage user accounts, permissions, and security roles for internal staff across all enrollment platforms.
Develop training materials on how to navigate SchoolMint and HubSpot and process enrollment documents.
Student Transfers
Review all incoming student transfer requests during designated transfer windows.
Support in evaluating and tracking transfer requests against established criteria to determine approval or denial.
Ensure approved transfers are accurately moved and documented across all relevant databases and systems.
QUALIFICATIONS:
1–3 years of experience in enrollment, school operations, data coordination, or a related administrative role.
Strong working knowledge of Microsoft Excel and Google Sheets, including VLOOKUPs, pivot tables, and data sorting.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Drive).
Experience with SchoolMint and/or HubSpot is a strong plus.
Ability and willingness to work outside standard hours around major enrollment milestone launches.
COMPETENCY AND SKILLS:
Alignment with KIPP Texas’s mission and commitment to safe learning environments for every student and staff member.
Organizational Skills: Manages multiple overlapping timelines and enrollment milestones with accuracy and follow-through.
Tech-Savvy: Quickly learns and masters new databases, CRMs, and software systems with minimal ramp-up time.
Customer-Centric: Communicates warmly and effectively with all stakeholders, from front office staff to department heads, with a strong service orientation.
Process-Oriented: Creates clear, step-by-step documentation for standard operating procedures and system workflows.
Proactive Mindset: Takes initiative, anticipates needs, and approaches challenges with a “roll-up-your-sleeves,” get-it-done attitude.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The person in this position needs to be able to move about inside and outside the school throughout the workday.
The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.
Additional Requirements:
Reliable transportation is needed for travel between campuses
Ability to maintain emotional control under stress.
Work with frequent interruptions.
Work Environment:
Hybrid work - Reports to the central office or schools three days a week
Travel Requirements:
Minimal travel: May travel to other school sites or regional offices for professional learning, meetings and other work related activities.
What We Bring to the Table:
Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
Competitive vacation and flexible paid time off (PTO) policies.
Paid family leave.
Flexible spending account or high-yield HSA.
Employee assistance programs.
KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.
KIPP Texas is an Equal Opportunity Employer. KIPP Texas ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making an application for any opening should contact the Talent Team.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job duties. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
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